Email Accounts Management

Learn email accounts management and safety methods. Part two of a five-part series on how to keep your information online safe.

:المحدّث مؤخرا 23/07/2022
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Why is Email Accounts Management Important

Having good email accounts management skills is very crucial, it leads to more productivity and security. In this article, we will show you a very efficient method to deal with your email accounts.

Here are the benefits of managing your email accounts correctly:

  • Productivity
  • Security and less spamming emails.
  • Ease of use and find previous emails quicker
  • Avoiding clustering your mailbox with useless information

How To Setup Your Email Accounts

The best way to manage your email accounts is by creating and assigning each email to a different section of your life. Here is an example…

  • – Your Social Media, Online Identity, and Public Information.
  • – Finances Email for your banking accounts, and financial services.
  • – You’re Crypto accounts, wallets, exchanges, etc.
  • – For all the other services that can lead to a lot of spam.

You can customize the strategy to however you like, the main goal is to compartmentalize and section off your emails to avoid putting all your eggs in one basket, and avoid google ad trackers and targeted ads.

How To Get Started

Make a list of all the emails you use, and all the services they are connected to. Don’t worry if you can’t remember all of them, just keep the list and eventually add to it.

Once you finished your first list of all of your currently active accounts, now make a second list with your updated email accounts and place underneath it all the accounts you want that email to be linked to.

For example…

  • Instagram
  • Snapchat
  • Facebook

  • TD Bank
  • Chase
  • Capital One

Close Accounts that you don’t use anymore, email support, and tell them to cancel your account. If you’re not sure how to cancel your accounts, follow this guide.

Keep them secure

Now your accounts are ready, you have an email set for every category and the unused accounts are closed. Follow our ‘Password Management‘ Article to set up your passwords and save them securely.

Red Flags And Possible Attacks

Emails can be used to perform many attacks, a malicious file can be downloaded on your PC by just having you open an email that is disguised to be ‘authentic’ by a hacker, which can open to many other attacks for the hacker.

With this strategy you can avoid risks and be careful from malicious emails, since you have every email designated to a certain collection of accounts, therefore, scammy emails will stand out more.

Here are possible attacks for Hackers:

Phishing Emails

Phishing Emails are a way that hackers will manipulate you through an email, whether it would be a coupon, interview, or a personal email that was carefully crafted by a hacker that gathered a good amount of information about you. Make sure to avoid opening emails, and do NOT fall for ‘You won $10,000, Click the link to claim your money.’ all these are elaborate ways a hacker can download malicious files on your system to gain control, log your keys, or sniff out your online activity.

Passwords Reseting

If any Hacker that gained access to your email they can control all the accounts connected to it, whether it’s your banking, important documents, and sensitive information. Make sure to follow the guidelines below to avoid falling victim to too many different threats.

  • Don’t Sign-in in public places without making sure to sign out and clear the history and cookies.
  • Don’t enter your password if you're using public wifi, we will talk more about that in Security 0x5
  • Make sure to activate 2FA for all your emails, it is another layer of protection that is very effective.
  • Don’t open emails that are random and/or seem a bit off.

I hope that this article has provided you with some background knowledge, and helped you adopt a better habit when it comes to your email accounts.

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